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Interim Executive Board Meeting Minutes

Date and Time, 20 January, 2014 at 5.00 pm

Venue: Futures Community College, Southchurch Boulevard

In attendance

John Grover, Chair (JG) Stuart Reynolds, Headteacher (SR) Dr Paul Hayman (PH) Neil Bates (NB) Murray Foster (MF) Margaret Wilson (MW) Jane Theadom (JT) Julie Lapslie - Clerk


No apologies were received.


All members introduced themselves and provided a brief resume of their professional experience. Following the October HMI Inspection the School continues to be judged as ‘Serious Weaknesses’. Members were advised that if a Section 5 Ofsted Inspection were to take place the School could be placed in Special Measures. The School is currently unable to employ NQTs based on its most recent judgement.

The IEB has been appointed to manage the School as outlined in the communication from the LA dated 5 December, 2013. Prior to the establishment of the IEB a Trust Board was in place, this was populated by Directors of Prospects who were in a position of being able to appoint members to the Governing Body. The Trust Board has been replaced by the IEB.

The future format of the Governing Body will be determined by members of the IEB.

It was discussed that the format of the IEB provides an opportunity for members to bring their education and business expertise together, in order to underpin the vision for the School.


All members were provided with a Business Interest form for completion. This is to be returned to the Clerk in order to be maintained on file.



All members were provided with a copy of draft Terms of Reference for the IEB. These are not a legal requirement, however are considered good practice. Members are to provide JG with any proposed amendments prior to their re-circulation and subsequent ratification at the next meeting.



The Headteacher Appointment is to be discussed as a Confidential item at the end of the meeting.


Stuart Reynolds circulated a copy of the Headteacher’s report to all members.

The main points of discussion were noted as follows:


Attendance in the first two weeks of term has fallen, this was affected by a small number of students being on unauthorised holidays.

Exclusion and Behaviour

There were a total of 30.5 days of exclusion within the 35 school days from 4 November, 2013 to the end of term, some of these exclusions were set in place at the end of the previous half term.

-A number of students require CAMHS intervention.

-Some students continue to not engage with the School.

-A small number of students continue to be disruptive around the School.
-A large amount of students have joined mid-term, casual entries, with no history of previous exclusions and no previous consequences of bad behaviour on their record. Some are displaying poor attitude towards learning.

-Two students are currently on long term exclusions.

-The disruptive behaviour within School continues to take up a large amount of SLT time.

-Students have stated that they are feeling safer around the School and believe that behaviour is improving.

-SR has received positive feedback from staff that the behaviour issue is being acknowledged.

-Members discussed that staff need to be assured that behaviour will be effectively dealt with in order to be able to continue to improve teaching and learning.

-Behaviour has improved in the Upper School.

Members unanimously agreed that a clear message needs to be sent to all stakeholders that bad behaviour will not be tolerated and that standards have been raised.

Members were provided with a detailed breakdown of the on-call data from the previous week. Year 9 received the highest level of on-call incidents.


A team of 12 staff meet at the end of each day to discuss the on-call incidents and required intervention for the following day. It has become clear, following these meetings, that if truancy is not identified at the beginning of the week it increases and causes further disruption each day.

Attendance is at the lowest levels in Years 8 and 9.

Members were advised that the LA have a long-standing record of no permanent exclusions within the borough, this has been considered to be a previously successful campaign. Members discussed the importance of sending a clear message to stakeholders that bad behaviour will not be tolerated.

The Clerk advised of the importance of ensuring that all documentation is properly recorded in terms of any potential permanent exclusions.

Members of the IEB noted that the exclusion process from the LA would be to move the student to Seabrook and then re-integrate. Members discussed the duty of care to protect staff and provide a staff environment for all.

IEB members unanimously ratified the proposal to raise the expectations of behaviour of students. Any inappropriate behaviour will be challenged and sanctioned.

Members unanimously ratified approval of permanent exclusion in circumstances of extreme behaviour, provided the Headteacher follows the appropriate processes so that the exclusion is not subject to challenge.


School Action/School Action Plus

Members discussed the RAISE Online data, 42% of girls achieved 5 A*-C grades in 2013, compared to 6% boys.

40% of students in Year 7 are currently School Action Plus and SEN, 25% of Year 11 are School Action Plus.

Members requested that strategic data be provided in order to outline the comparable percentage of SEN, School Action and School Action Plus children in comprehensive schools in the borough.


Members were advised that there is currently no moderation policy in place in terms of School Action and School Action Plus, and this can be indicative of outside issues.

Members discussed the importance of ensuring that new students are aware of the implications of bad behaviour and poor attendance. It was noted that a large number of detentions have taken place in Year 7 this week, in order to address this.


Please see Confidential Pink Paper Item 1

Members were provide with a breakdown of staffing.

There have been over 170 applications for the Receptionist/Administrator position.

There have been no applications to date for the Head of English Post.

There is one potential application for the Head of Maths or Science post.

There have been 3 Applications for the Head of Year positions.

Heads of Agencies have been contacted in order to assist with the future positive promotion of the School.

There are some HR issues to resolve relating to the Building Capacity Programme.

L.E.A.P. (Literacy, Education and Attainment Programme)

The LEAP programme is having a positive effect in School. The programme is aimed at struggling readers who have a reading age greater than 18 months below their chronological age. In total there are 161 students on the L.E.A.P. programme. A typical session of L.E.A.P. would consist of at least 20 minutes of reading and 5-10 minutes of feedback regarding the text which has been read. All students that have been re-tested have improved in their reading ages. There has been a 2.3 year average improvement, across the School, in reading ages. The programme has sent a positive reading message throughout the School.

The number of library books is being increased and the member of staff who is running the L.E.A.P programme is also acting as Librarian.

Sixth Form

The sixth form is currently costing the School £34,886 per annum. It is currently not well marketed and planning is implemented too late. Prospects have previously filled places within the sixth form - based on students recruited by the School the numbers would be in the region of 20 – 30. There are currently less than 5 applications for 2014.

A proposal was submitted to the Members of the IEB to maintain the sixth form and reduce the range of courses to Hair and Beauty only for a period of one year.

Members were advised that Ofsted consider the sixth form learners as Futures students, however a number of them were not previously Futures learners.

Funding has been previously bought in by Futures and provided to Prospects.

Members agreed the new proposal would simplify the process going forward.

A majority of students do not currently stay until Year 13.

Members discussed the RPA, for students to stay in education until 18 and that the accountability for destinations will be brought to the forefront going forward. Members agreed that the sixth form has the potential to be a strength of the School and discussions should take place in order to develop this further. Discussions are to include the future promotion of good attendance to be linked to apprenticeships, the RPA underlying principle, and promotion of courses from Prospects to Year 9 and 10 students.

Members requested that SR, Chris Brown and a representative from Prospects meet to discuss this further and feedback to the next meeting of the IEB.



Please see Confidential Pink Paper Item 2

Members of the IEB discussed the reduction of the deficit budget and the immediate requirement to raise standards and quality of teaching within the School.

Members of the IEB positively commented on the high quality of work produced by Chris Brown in preparing the circulated financial documents.


Summary of predictions by Department as at December 2013 was circulated to all members.

Members of the IEB were advised that the School intends to move to a more user friendly data system.

The EMF data (target including English and Maths) was noted as 40.7%. The prediction against this target at October 2013 was 23%, following assessments in December 2013 this figure is 23.3%.

Data is currently fed forward within the system and not fed back to Middle Leaders and teachers in order to discuss predictions and interventions. Any interventions should be based on the data. SR proposed that ICT be utilised to support science and maths.

Science predictions are currently at 30%, ICT is to be used in science in order to develop further, Saturday morning sessions are to be held to develop this further.

Members of the IEB requested what strategies were to be put in place to raise boys’ performance based on RAISE OnLine data that 6% of boys achieved 5A-C grades in 2013, against 42% of girls, including vocational subjects.


Pupil Premium

Pupil Premium has not previously had its own identified cost centre within the School budget and has been spent inappropriately in the past.

Chris Brown is currently working to clearly identify the funding and ensure it is allocated towards initiatives including raising performance and revision classes. Case studies are to be prepared, and presented to the IEB for ratification, to confirm its future utilisation.

An external facilitator has been commissioned to carry out a Pupil Premium review within the School.

JT agree to send the LA report on Pupil Premium utilisation within the Borough to SR.


13/14/07 Confidential item not for circulation.



The reputation of the School is beginning to improve, Futures has recently been mentioned twice positively in Local Press. The School hosted a debating competition last week and won three of the categories.


The following roles/responsibilities were unanimously ratified:

Dr Paul Hayman – named IEB member responsible for the reporting and monitoring of Leadership, Personnel and School Improvement.

Neil Bates - named IEB member for Behaviour and Safeguarding, SEN & LAC. This role will also encompass the monitoring of any safeguarding site issues.

Murray Foster - named IEB member responsible for the reporting and monitoring of Finance.

Margaret Wilson - named IEB member responsible for reporting and monitoring of Teaching and Learning.

John Grover will provide support on all areas, as required.

Threshold Payments

IEB members unanimously agreed that ratification of proposed threshold payments is to be carried out under Chair’s Action and reported back to the next meeting of the IEB.



12 February, 2014 5.00 pm

10 March, 2014 5.00 pm

22 April, 2014 5.00 pm

There being no further business the meeting ended at 7.25 pm.